ACCOUNTS PAYABLE/ACCOUNTANT
Position Details
Posting Ends
Sunday, June 14, 2026
Hours
Full Time Employee
Location
CITY HALL
Category
Accounting and Finance
Position Summary
UNDER GENERAL SUPERVISION OF THE CONTROLLER, THE ACCOUNTS PAYABLE/ACCOUNTANT POSITION PERFORMS A VARIETY OF COMPLEX AND SPECIALIZED DUTIES IN PROFESSIONAL ACCOUNTING TO SUPPORT CITYWIDE OPERATIONS.
Position Description
ACCOUNTS PAYABLE/ACCOUNTANT
ESSENTIAL FUNCTION AND DUTIES/RESPONSIBILITIES:
• REVIEW AND VERIFY THE ACCURACY AND COMPLETENESS OF VENDOR INVOICES AND SUPPORTING DOCUMENTATION.
• ENTER INVOICES INTO THE ACCOUNTING SYSTEM FOR PAYMENT PROCESSING.
• VERIFIES ACCURACY OF DATA ENTRY FOR WEEKLY CHECK RUN.
• PROCESS ANNUAL 1099S FOR APPLICABLE VENDORS.
• ASSIST IN PROCESSING NEW EMPLOYEE INFORMATION.
• MAINTAINS INVOICE EMAIL AND ENTERS ACCOUNTS PAYABLE INVOICES FOR WEEKLY CHECK RUNS.
• DAY-TO-DAY MANAGEMENT OF ALL PAYMENT CYCLE ACTIVITIES IN A TIMELY AND EFFICIENT MANNER.
• INVESTIGATE AND RESOLVE OUTSTANDING BALANCES OR DISCREPANCIES.
• CREATES AND UPDATES VENDOR FILES INCLUDING VERIFICATION OF FEDERAL ID NUMBERS, CERTIFICATE OF INSURANCE, E-VERIFY, AND ACH DOCUMENTS.
• RECONCILES AND ENTERS PURCHASING CARD INVOICES BEFORE DRAFT DATE.
• MAINTAIN ORGANIZED RECORDS OF INVOICES, PAYMENTS AND OTHER AP DOCUMENTATION.
• ASSISTS WITH ANNUAL FINANCIAL AUDIT.
• ATTENTION TO DETAILS WHEN MATCHING INVOICES WITH PURCHASE ORDERS.
• ASSISTS WITH ANNUAL WORKERS COMPENSATION AUDIT.
• CONTRIBUTES TO PREPAID EXPENDITURE LOG SO JOURNAL ENTRIES ARE DONE WHEN APPROPRIATE.
• MAINTAIN ESCHEATMENT TO STATE OF GEORGIA PROCESS.
• MAINTAINS POSTAGE METER; ORDERS SUPPLY AND REPLENISHES POSTAGE BALANCE AS NEEDED.
• MAINTAINS LIST OF UTILITY ACCOUNTS FOR CITY PROPERTY, REVIEWING MONTHLY FOR UNUSUAL USAGE.
• PROVIDES BACKUP TO BUSINESS AND ALCOHOL LICENSE TECHNICIAN AS NEEDED.
• CUSTOMER SERVICE EXPERT.
• PURCHASES SUPPLIES WHEN REQUESTED.
• PERFORMS OTHER JOB-RELATED DUTIES AS ASSIGNED.
KNOWLEDGE, SKILLS, ABILITIES:
• MUST BE RELIABLE AND EXTREMELY TRUSTWORTHY.
• MUST BE PROFICIENT IN MICROSOFT OFFICE SUITE OR RELATED PROGRAMS.
• MUST BE ABLE TO LEARN OTHER ACCOUNTING SOFTWARE SYSTEMS.
• EXCELLENT ORGANIZATIONAL SKILLS AND ATTENTION TO DETAIL.
• ABILITY TO MAINTAIN CONFIDENTIAL AND METICULOUS RECORDS.
• MUST MAINTAIN PROFESSIONAL CONDUCT AS A FINANCE DEPARTMENT EMPLOYEE.
EDUCATION, CREDENTIALS, EXPERIENCE:
• ASSOCIATE’S DEGREE IN ACCOUNTING, FINANCE, BUSINESS ADMINISTRATION, PUBLIC ADMINISTRATION OR A CLOSELY RELATED FIELD IS PREFERRED.
• TWO YEARS OF RELATED EXPERIENCE.
• PREFERENCE WILL BE GIVEN TO INDIVIDUALS WITH LOCAL GOVERNMENT ACCOUNTING EXPERIENCE.
• ANY EQUIVALENT COMBINATION OF EDUCATION, TRAINING, AND EXPERIENCE WHICH PROVIDES THE REQUISITE KNOWLEDGE, SKILLS, AND ABILITIES FOR THE JOB.
• LEVEL I OR LEVEL II WILL BE DETERMINED BY EDUCATION AND EXPERIENCE.
PHYSICAL CHARACTERISTICS:
• PROLONGED PERIODS OF SITTING AT A DESK AND WORKING ON A COMPUTER.
• MUST BE ABLE TO LIFT 15 POUNDS AT TIMES.
ENVIRONMENTAL FACTORS:
• OFFICE WORKING ENVIRONMENT, INDOORS, WITHOUT EXPOSURE TO WEATHER OR ENVIRONMENTAL ELEMENTS.
• REVIEW AND VERIFY THE ACCURACY AND COMPLETENESS OF VENDOR INVOICES AND SUPPORTING DOCUMENTATION.
• ENTER INVOICES INTO THE ACCOUNTING SYSTEM FOR PAYMENT PROCESSING.
• VERIFIES ACCURACY OF DATA ENTRY FOR WEEKLY CHECK RUN.
• PROCESS ANNUAL 1099S FOR APPLICABLE VENDORS.
• ASSIST IN PROCESSING NEW EMPLOYEE INFORMATION.
• MAINTAINS INVOICE EMAIL AND ENTERS ACCOUNTS PAYABLE INVOICES FOR WEEKLY CHECK RUNS.
• DAY-TO-DAY MANAGEMENT OF ALL PAYMENT CYCLE ACTIVITIES IN A TIMELY AND EFFICIENT MANNER.
• INVESTIGATE AND RESOLVE OUTSTANDING BALANCES OR DISCREPANCIES.
• CREATES AND UPDATES VENDOR FILES INCLUDING VERIFICATION OF FEDERAL ID NUMBERS, CERTIFICATE OF INSURANCE, E-VERIFY, AND ACH DOCUMENTS.
• RECONCILES AND ENTERS PURCHASING CARD INVOICES BEFORE DRAFT DATE.
• MAINTAIN ORGANIZED RECORDS OF INVOICES, PAYMENTS AND OTHER AP DOCUMENTATION.
• ASSISTS WITH ANNUAL FINANCIAL AUDIT.
• ATTENTION TO DETAILS WHEN MATCHING INVOICES WITH PURCHASE ORDERS.
• ASSISTS WITH ANNUAL WORKERS COMPENSATION AUDIT.
• CONTRIBUTES TO PREPAID EXPENDITURE LOG SO JOURNAL ENTRIES ARE DONE WHEN APPROPRIATE.
• MAINTAIN ESCHEATMENT TO STATE OF GEORGIA PROCESS.
• MAINTAINS POSTAGE METER; ORDERS SUPPLY AND REPLENISHES POSTAGE BALANCE AS NEEDED.
• MAINTAINS LIST OF UTILITY ACCOUNTS FOR CITY PROPERTY, REVIEWING MONTHLY FOR UNUSUAL USAGE.
• PROVIDES BACKUP TO BUSINESS AND ALCOHOL LICENSE TECHNICIAN AS NEEDED.
• CUSTOMER SERVICE EXPERT.
• PURCHASES SUPPLIES WHEN REQUESTED.
• PERFORMS OTHER JOB-RELATED DUTIES AS ASSIGNED.
KNOWLEDGE, SKILLS, ABILITIES:
• MUST BE RELIABLE AND EXTREMELY TRUSTWORTHY.
• MUST BE PROFICIENT IN MICROSOFT OFFICE SUITE OR RELATED PROGRAMS.
• MUST BE ABLE TO LEARN OTHER ACCOUNTING SOFTWARE SYSTEMS.
• EXCELLENT ORGANIZATIONAL SKILLS AND ATTENTION TO DETAIL.
• ABILITY TO MAINTAIN CONFIDENTIAL AND METICULOUS RECORDS.
• MUST MAINTAIN PROFESSIONAL CONDUCT AS A FINANCE DEPARTMENT EMPLOYEE.
EDUCATION, CREDENTIALS, EXPERIENCE:
• ASSOCIATE’S DEGREE IN ACCOUNTING, FINANCE, BUSINESS ADMINISTRATION, PUBLIC ADMINISTRATION OR A CLOSELY RELATED FIELD IS PREFERRED.
• TWO YEARS OF RELATED EXPERIENCE.
• PREFERENCE WILL BE GIVEN TO INDIVIDUALS WITH LOCAL GOVERNMENT ACCOUNTING EXPERIENCE.
• ANY EQUIVALENT COMBINATION OF EDUCATION, TRAINING, AND EXPERIENCE WHICH PROVIDES THE REQUISITE KNOWLEDGE, SKILLS, AND ABILITIES FOR THE JOB.
• LEVEL I OR LEVEL II WILL BE DETERMINED BY EDUCATION AND EXPERIENCE.
PHYSICAL CHARACTERISTICS:
• PROLONGED PERIODS OF SITTING AT A DESK AND WORKING ON A COMPUTER.
• MUST BE ABLE TO LIFT 15 POUNDS AT TIMES.
ENVIRONMENTAL FACTORS:
• OFFICE WORKING ENVIRONMENT, INDOORS, WITHOUT EXPOSURE TO WEATHER OR ENVIRONMENTAL ELEMENTS.