ESSENTIAL FUNCTION AND DUTIES/RESPONSIBILITIES:
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ASSISTS IN COORDINATING COURT MATTERS WITH DEFENDANTS, BUSINESSES, ATTORNEYS, THE CITY SOLICITOR, POLICE DEPARTMENT, JAIL, BONDING COMPANIES, AND OTHER ENTITIES WITHIN THE CRIMINAL JUSTICE SYSTEM.
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ASSISTS IN THE RECEIPT, DEPOSITING, AND ACCOUNTING FOR MONIES FOR FINES, FORFEITURES, CASH BOND RETURNS AND OTHER COURT RECEIPTS.
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RECEIVES, LOGS AND INDEXES INCOMING FILINGS AND CITATIONS. RESPONDS TO WINDOW, TELEPHONE, AND WRITTEN INQUIRIES.
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COUNTS, CONFIRMS, AND PREPARES CASH BONDS FOR DEPOSIT AND RECEIPT. ENTERS AND RETRIEVES A WIDE VARIETY OF DATA INTO COMPUTER SYSTEMS.
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INITIATES RELATED PAPERWORK AS NEEDED BY DEFENDANTS TO FACILITATE THEIR RESPONSE TO A CITATION OR COMPLAINT.
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PERFORMS PRIMARY FILING OF ALL PAPERS, DOCKETS, INDEX CARDS, CASE FILES, AND CASE RELATED CORRESPONDENCE.
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PREPARES CASE FILES FOR COURT PROCEEDINGS AND ENSURES TIMELY NOTIFICATION TO DEFENDANTS REGARDING ARRAIGNMENTS, TRIALS, AND HEARINGS.
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WORKS SHIFTS AS ASSIGNED.
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RESPONDS TO REQUESTS FROM MUNICIPAL JUDGE, CITY SOLICITOR, AND OTHERS FOR ASSISTANCE AND INFORMATION.
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PERFORMS A VARIETY OF COURTROOM RELATED TASKS SUCH AS SWEARING IN WITNESSES, OPENING COURT SESSIONS, AND MARKING EXHIBITS IN ORDER OF PRESENTATION IN COURT CASES; MAY SERVE AS MATRON TO FEMALE DEFENDANTS.
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PROVIDES ON-CALL SUPPORT TO SUPPORT CLERICAL AND ADMINISTRATIVE OPERATION OF THE MUNICIPAL COURT.
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PERFORMS OTHER JOB-RELATED DUTIES AS ASSIGNED.

KNOWLEDGE, SKILLS, ABILITIES:
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ABILITY TO BECOME A NOTARY PUBLIC.
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EXCELLENT VERBAL AND WRITTEN COMMUNICATION SKILLS.
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EXCELLENT ORGANIZATIONAL SKILLS AND ATTENTION TO DETAIL.
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ABILITY TO QUICKLY LEARN AND UNDERSTAND ESTABLISHED CLERICAL PROCEDURES, RECORDKEEPING, AND FILING SYSTEMS.
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ABILITY TO USE STANDARD OFFICE EQUIPMENT AND TO APPLY BEST PRACTICES OF OFFICE MANAGEMENT.
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ABILITY TO MAINTAIN SENSITIVE AND CONFIDENTIAL RECORDS AND INFORMATION.
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PROFICIENT WITH MICROSOFT OFFICE SUITE OR RELATED SOFTWARE.
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POSSESSION OF OR ABILITY TO READILY OBTAIN AND MAINTAIN GCIC/NCIC CERTIFICATION.
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KNOWLEDGE OF AND ABILITY TO ADMINISTER OR USE FIRST AID, CPR, AED, AND OTHER LIFESAVING TECHNIQUES.
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ON-CALL DUTY MAY BE REQUIRED (AVAILABLE TO WORK ON SHORT NOTICE)
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PROFICIENCY IN BOTH ENGLISH AND SPANISH (BILINGUAL) TO EFFECTIVELY PERFORM THE REQUIRED DUTIES—DESIRED.
SPECIAL REQUIREMENTS:
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MUST BE ABLE TO MANAGE MULTIPLE ITEMS AT THE SAME TIME; PRIORITIZE TASKS; AND MEET RECURRING AND PERIODIC TIME CONSTRAINTS.
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MUST POSSESS A VALID STATE OF GEORGIA DRIVER’S LICENSE (CLASS C) AND A SATISFACTORY MOTOR VEHICLE RECORD (MVR) THROUGHOUT THE EMPLOYMENT PERIOD.
EDUCATION, CREDENTIALS, EXPERIENCE:
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HIGH SCHOOL DIPLOMA OR GED -- REQUIRED.
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CPR, FIRST AID, AND AED CERTIFICATION – REQUIRED TO OBTAIN WITHIN 90 DAYS OF EMPLOYMENT AND MAINTAIN CERTIFICATION THROUGHOUT THE EMPLOYMENT PERIOD.
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THREE YEARS OF RELATED LEGAL, JUDICIAL, OR GOVERNMENT ADMINISTRATION EXPERIENCE- PREFERRED.
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MUST BE FINGERPRINTED—REQUIRED.
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MUST OBTAIN CERTIFICATION AS A GEORGIA CRIME INFORMATION CENTER (GCIC)/CRIMINAL JUSTICE INFORMATION SYSTEM (CJIS) NETWORK TERMINAL OPERATOR WITHIN THIRTY (30) DAYS OF EMPLOYMENT—REQUIRED.
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INSTITUTE OF CONTINUING JUDICIAL EDUCATION (ICJE) ANNUAL MUNICIPAL CLERK EDUCATION AND TRAINING.

PHYSICAL CHARACTERISTICS:
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PROLONGED PERIODS OF SITTING AT A DESK AND WORKING ON A COMPUTER.
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MUST BE ABLE TO LIFT UP TO 15 POUNDS AT TIMES.
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MAYBE REQUIRED TO BE ON-CALL FOR EMERGENCIES OCCURRING OUTSIDE OF NORMAL BUSINESS HOURS.
ENVIRONMENTAL FACTORS:
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OFFICE WORKING ENVIRONMENT, INDOORS, WITHOUT EXPOSURE TO WEATHER OR ENVIRONMENTAL ELEMENTS.