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Posting Ends: Continuous
Annual Salary Range: $23.64 - $27.41
Hours: Full Time Employee
Location: Village of Winfield, DuPage County, IL, 60190
Category: Public Safety
Position Summary
This position performs a variety of complex clerical duties and analyses to ensure the proper documentation and reporting of criminal activity, and to expedite the administrative processes of criminal justice. Previous experience in a Police Department is preferred, but not required. This is a full-time, permenant position. Applications are being accepted until the position is filled. A full job description can be found at http://www.villageofwinfield.com/DocumentCenter/View/11594
Position Description
This is responsible and specialized clerical work in the maintenance and creation of Village police records.

An employee in this class is responsible for maintaining all police records required by the Police Department and/or pertaining to court activities. Work requires a high level of accuracy, proficiency, effectiveness and efficiency in records maintenance, as well as proficiency in the use of the Law Enforcement Data System (LEADS) and National Criminal Information Center (NCIC) computer networks. It also may involve responsibility for the collection of and accounting for monies received from the public. The records clerk serves under the supervision of the Chief of Police or his/her designee. This employee also performs limited secretarial functions to support the Departments command or investigative staff. Work is reviewed and inspected through written reports, records and results obtained.

The incumbent prepares routine police reports such as accidents, complaints, and offenses on a daily basis; maintains a warrant file, stolen bicycle file, and "mug shot" album; processes requests for expungement of criminal records; types memoranda, letters, and other documents for police Department personnel; serves as Police Department collector receiving payments for parking fines, traffic citation fines, fees for requested accident report copies and in-house court payments; and prepares bank deposits from cash register, balancing cash drawer prior to preparing deposit slips.

Serves as desk receptionist and answers telephone; opens and distributes mail; orders supplies as needed; operates LEADS/NCIC terminal to respond to inquires or to obtain information on vehicle and driver registration or criminal histories; prepares and transmits data from citations to the DuPage County Circuit Clerk via computer; makes copies of police records as requested by other agencies or the public [within the context of Freedom of Information regulations]; may serve as a matron by assisting in searches of female prisoners.

Compiles monthly Uniform Crime Reporting (UCR) statistics for submission to the State Police and the Federal Bureau of Investigation; compiles accident data summaries for submission to the Illinois Department of Transportation; and compiles reports on police activities for submission to the Village Manager; reviews all Illinois Vehicle Code (IVC) citations and arrest forms for proper coding; maintains office filing systems [both paper and electronic] for reports, correspondence and technical information; and searches files to obtain requested materials.

Serves as court liaison for local traffic court; arranges the tickets and evidence for traffic court; prepares the traffic court schedule where assignment of court dates is made to all officers; interacts with clerical employee's in the County Prosecutor's Office on routine clerical process or procedure; receives telephone subpoena requests from the Criminal Court and types up pertinent information [e.g., arresting officer, defendant, charge, court date & time, etc.].

Maintains an awareness of proper safety procedures and guidelines and applies these in performing daily activities and tasks; and performs other duties as required or assigned.

Graduation from high school or equivalent. Ability to deal with emotionally unstable, uncooperative, uncommunicative, frightened or hostile members of the general public; ability to understand and follow oral and written instructions and to speak and answer questions in a clear, concise and polite manner; ability to read and write and perform basic mathematics; ability to establish and maintain complex paper and electronic filing systems; ability to work with minimal supervision; ability to read and interpret maps; ability to handle multiple tasks and prioritize responses in stressful situations; and demonstrated ability to establish and maintain effective working relationships with co workers, other departments and the general public.

Any successful applicant for this position must be able to successfully pass a thorough background investigation that includes showing a clean record regarding felony and/or misdemeanor convictions or arrests. Successful candidates may be required to obtain LEADS Operator certification from the State Police within six months of the date of employment.

Thorough knowledge of good business English and grammar and of modern office practices and procedures including use of Microsoft Office Suite programs preferred.

The Village of Winfield is an Equal Opportunity Employer and does not discriminate in hiring or employment on the basis of race, color, religion, sex, national origin, age, ancestry, citizenship, marital status, unfavorable discharge from the military, handicap, disability, or any other legally protected status, in accordance with applicable legal standards

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